Complete visibility over multiple IT projects
Constantly changing needs and demands from both users and managers for effective systems that will sustain efficiencies and drive the business forward are keeping IT departments on their toes.
Asta Teamplan’s enterprise system provides complete visibility over multiple IT projects. Successful project management is made possible through the ability to view, analyse, edit and share real-time project information. Objectives can be re-defined and IT projects re-prioritised to ensure optimum business benefits are met on every project.
Using one central database, IT managers can provide detailed and accurate reports illustrating the effectiveness and impact an IT project is having on the company’s performance. Having the means to prove to the board what can and can’t be done, empowers IT managers to avoid unnecessary disruptions and set expectations.
Improved processes, enhanced operational efficiency and reduced costs are just some of the benefits to be gained with Asta Teamplan’s project and resource management solution.
Benefits of managing IT projects with Asta Teamplan
Complete visibility
Gain complete visibility of all your IT projects at portfolio, programme or project level. Built around a central database, using live project data, Asta Teamplan enables IT managers to make well informed decisions based on the very latest information. Asta Teamplan supports organisations with regional or global offices and departments’ using remote users, ensuring no one is left out of the loop.
Prove what can realistically be achieved
The capacity planning tool clearly highlights any peaks or troughs in your workload empowering IT managers to assess the impact of a new business initiative on the delivery of existing ongoing ones. Using the readily available reports, IT managers can easily provide objective proof as to what can and can’t be achieved.
Tighter controls
Asta Teamplan provides a methodology to the way IT projects are planned, managed and executed as well as providing the tools to manage resource utilisation more effectively. Lessons can be learned and improvements easily implemented in any future projects. Multi-user environments work far better when there is a central point of control over all project and non-project data.
Effective resource utilisation
Graphical histograms clearly show who is doing what, where and when making resource allocation and planning simple and effective. Resources can be accurately assigned to tasks based on their skills, charge out rates or availability for optimum productivity. Resource capacity histograms ensure you are never left short or over allocated on current and future projects.
Reduced costs
IT managers can easily track business deliverables and focus on the most cost effective opportunities. Using Key Performance Indicators, poor performing projects that are not contributing towards corporate targets can be quickly identified and cancelled.
Enhanced communication
With nothing being done in isolation, communication is dramatically improved throughout the department as well as the organisation. Users can be rapidly informed of any change requests thus minimising any delays or disruption to the projects successful outcome.
Complete visibility of live project data means business sponsors can be kept up to date at every stage of the project, whilst enabling IT managers to set expectations.
Improved efficiency
Web-based timesheets enable remote users to accurately record their time and expenses from any location. Once approved, projects are automatically updated within the central database ensuring accurate, up to date project data. Resources can be given clear priorities on tasks via online timesheets as well as being informed of any project changes via Microsoft Outlook.
Manage risks
Asta Teamplan helps quantify project risks by assigning uncertainties to the tasks within an IT project. Regular risk analysis enables IT managers to better manage those projects that are time and/or cost critical and reduce the chance of projects being late or over budget. ‘What if’ scenarios enable IT managers to asses the impact on resources required, skill sets and costs when deciding whether to outsource a project or keep it in-house.
Business integration
Asta Teamplan’s project management and resource management system can integrate with current line of business systems. Automating core processes can improve efficiencies, reduce administration tasks and free up staff to concentrate on more business critical tasks.
See the benefits of Asta Teamplan for IT departments by viewing our online demos
