Capacity Planning with Asta Teamplan
Capacity planning involves forward-planning the number and calibre of both projects and resources to ensure that they balance. The two main elements of capacity planning are:
a) Having the right number of people with the right skills to complete the projects on time and on budget.
b) Having enough projects to maximise resource utilisation.
Effective capacity planning enables you to avoid both under-utilising people's time and skills and also overloading people, which impacts on performance.
Asta Teamplan enables effective capacity planning by giving you a clear overview of your resources and work at project, programme and portfolio level.
You can see quickly and easily if you have sufficient people for your projects or if you have sufficient projects to keep your teams busy and take immediate action to rectify any deficits or over-allocations.
Capacity Planning with Asta Teamplan - Key Benefits
Key capacity planning benefits include:
maximise productivity and profitability
Matching workload to resources as well as tasks to skill levels ensures that everyone is working as productively as possible. This leads to improved profitability as no working hours are being wasted, while slippages are minimised.
easy scheduling of tasks to match resource availability
The capacity planning histograms show instantly when there are peaks (more work than staff can do) and troughs (resources are underused due to lack of work). Projects and tasks can then be rescheduled to give a continuous, steady workload.
find the right skills for the job
Rather than specify actual people to work on tasks or projects, Asta Teamplan gives you the option to instead assign skill groups (groups of people with a particular skill). This provides greater flexibility of resourcing while also focusing on the skills required for the tasks.
clear insufficient capacity warning messages
You get an instant warning message if you assign people to activities but they are already busy. Asta Teamplan also suggests alternative members of that skill group who are available to deliver that task instead.