Document Linking with Asta Teamplan
Team members often need to access particular documents when working on projects, such as Project Initiation Documents (PIDs) and contracts. However it can be time-consuming and distracting to search for these documents every time they are needed.
Asta Teamplan's document linking facility enables you to access project documents via simple via URL links. The document links can be set at any level of the plan from task, project, programme and portfolio.
The document linking feature gives one-click access to the required files, eliminating the need to search through system files in order to find them.
Documents can be in a range of formats (e.g. Word, Excel, PDF, Executable), providing you have the software to support them.
Document Linking with Asta Teamplan - Key Benefits
Key benefits of the document linking feature within Asta Teamplan include:
save time and effort
Searching for documents can take a few minutes each time and when you are looking for a number of documents each day, the time spent searching quickly adds up. Having the right document at your fingertips with document linking saves time and also the inconvenience of repeated searches.
avoid confusion & duplication of effort
Providing direct links to the relevant documents from within the project plans helps ensure that everyone uses the right documents at the right time. This avoids the confusion, errors and extra work that are incurred by inadvertent use of the wrong documents.
maintain project focus
Having immediate links to the appropriate documents means that team members are not distracted from the work in hand by searching for documents, but instead can maintain their focus.
support users of asta timesheet
Document linking is also available through Asta Timesheet so team members who are not using the full Asta Teamplan solution can also enjoy the benefits of one-click access to relevant documents.